Office of Scholarships and Financial Aid
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Enrollment History Review

Effective with the 2013-2014 academic year, the U.S. Department of Education established new regulations to prevent fraud and abuse in the Federal Pell Grant Program by identifying students with unusual enrollment histories.  Some students who have an unusual enrollment history have legitimate reasons for their enrollment at multiple institutions.  However, such an enrollment history requires the Office of Scholarships and Financial Aid (OSFA) to review the student’s file in order to determine future federal financial aid eligibility.  If selected by the Department of Education, this must be resolved before a student can receive federal financial aid.

Definition of Unusual Enrollment History (UEH)

The specific pattern the Department of Education uses to select students includes those students who have received a Federal Pell Grant at multiple institutions during the past three academic years.  Once the Department of Education indicates that a student has an unusual enrollment history, OSFA must review the academic history prior to determining federal financial aid eligibility for that student.

Students with an unusual enrollment history will have one of the following UEH flags and C codes on their ISIRs (Institutional Student Information Records), which is the school version of the SAR (Student Aid Report) issued by the Department of Education upon completion of the processing of a student’s FAFSA.

UEH Flag Value "C" Code Comment Code Flag Description School Action to Resolve Flag
N No None Enrollment pattern not unusual No school action required
2 Yes 359 Possible enrollment pattern problem. May have received PELL funds at three institutions over two award years School must review enrollment/academic and financial aid records for past three award years.
3 Yes 360 Questionable enrollment pattern. May have received PELL grant at three or more institutions in one award year.  School must review enrollment/academic and financial aid records for past three award years. 

A UEH Flag (2 or 3) holds the awarding and disbursement of financial aid.

Instructions for Students Selected for Enrollment History Review

If a student is selected for Enrollment History Review, an item will be listed on their To Do list on UAccess Student Center.

UEH Flag 2

For students with a UEH Flag 2, OSFA will request documentation only if it is needed to complete your financial aid file. If requested, students will be required to complete and submit to OSFA an Unusual Enrollment History Verification form.

UEH Flag 3

All Students with UEH flag 3 on their FAFSA will be required to complete and submit to OSFA an Unusual Enrollment History Verification form.

Documentation

A student’s completed Unusual Enrollment History Verification form must be returned to OSFA for review. OSFA will determine whether the student enrolled in multiple institutions solely to obtain a credit balance/refund payment. Official transcripts for each institution attended must be submitted with the form. The student will also have to attach a personal statement of explanation for any course for which no academic credit was earned. The statement can include copies of third party supporting documentation such as medical bills/doctors’ reports, military assignment, or court documentation of legal events. Additional documents or information may be requested.

Outcomes

For students who demonstrate they earned academic credit at each of the previously attended institutions during the three prior academic years, no further action is required, and the student’s eligibility for federal student aid can be reinstated. Federal student aid eligibility will be reinstated when the enrollment history review outcome determines the student did not enroll solely to obtain a credit balance/refund payment, and the transcripts and other documentation support the student’s explanation.

Federal student aid eligibility will not be reinstated when the enrollment history review determines the documentation does not support or disprove that the student enrolled in multiple programs at multiple institutions solely to obtain a credit balance/refund payment, and the student did not earn academic credit at one or more of the prior institutions.

When federal student aid eligibility is not reinstated, the student may appeal by submitting the General Appeal form.

This policy is not applicable to scholarships or employee tuition benefits. Your Enrollment History Review requirement does not determine your eligibility to register for classes.

  • Office of Scholarships and Financial Aid, P.O. Box 210066, Tucson, AZ 85721
  • Phone: 520.621.1858
  • Fax: 520.621.9473