2016 Summer Sessions Dates
Pre-Session: May 16 - June 4 Session 1: June 6 - July 7 Session 2: July 11 - August 10
- Students are not dropped from their summer courses for non-payment. Visit the Registrar’s Office for a list of add/drop dates and deadlines: http://registrar.arizona.edu/schedules/dates.htm.
- The Summer Federal Work Study Application is only needed if you wish to apply for Summer Federal Work Study (FWS).
To be Reviewed for Summer Financial Aid:
After satisfying all of the eligibility criteria listed below, students should allow up to ten business days to be reviewed for summer financial aid. Students are responsible for all late fees and/or past due balance charges assessed to their Bursar’s accounts for unpaid tuition charges.
- Undergraduate and Graduate students not applying for FWS will automatically be reviewed for Summer Federal and Institutional Aid if the student meets the following criteria:
- Enrolled in at least 1 Summer unit (See Minimum Enrollment Requirement for Federal and Institutional Aid section for eligibility requirements to receive disbursements)
- Does NOT have a May 2016 Graduation Check-Out on file
- Has an official 2015-2016 Free Application for Federal Student Aid (FAFSA) on record with UA
- Undergraduate students wishing to be considered for Summer Institutional Grant Aid must additionally meet the following criteria:
- Enrolled in at least 1 Summer unit by April 30, 2016 (See Minimum Enrollment Requirement for Federal and Institutional Aid section for eligibility requirements to receive disbursements)
- ·Summer Aid will be awarded starting the first week of April 2016. Awarding will continue on a bi-weekly basis through July 31, 2016.
Who must submit the Summer Federal Work Study Application?
- All Undergraduate and Graduate students who wish to be considered for Summer Federal Work Study (FWS)
The deadline to submit the Summer FWS Application was July 18, 2016.
Minimum Enrollment Requirement for Federal and Institutional Aid:
- Undergraduate - 6 units*
- Graduates – 5 units**
*Undergraduates who enroll in less than 6 units may still be eligible for FWS (see FWS section below) and/or the Federal Pell Grant (see the Federal Pell Grant section below)
**Graduates who enroll in less than 5 units may still be eligible for federal aid. If you are enrolled in summer dissertation units, contact the Graduate College or the Office of Scholarships and Financial Aid (OSFA) for more information.
Summer Consortium Agreements
- Available Beginning: April 18, 2016
- Priority Submission Deadline: May 2, 2016
- The Consortium Agreement Form will be available here
- Review the Consortium Agreement Terms and Conditions on the form
- Students who are not enrolled in 6 UA units for summer will not be eligible to receive institutional grant funding. Any institutional grants awarded for summer will be canceled.
Summer 2016 Cost of Attendance (Budget) Re-Evaluation
Undergraduate and Graduate students enrolled in more than 6 UA units for the summer and wish to have their summer estimated cost of attendance increased for additional summer financial aid consideration, DO NOT need to submit the Summer Cost of Attendance Re-Evaluation form. Contact our office so the proper adjustments can be made.
Financial Aid Notice
- Students who have sufficient financial aid to cover summer tuition and fees (within $200) will have a Financial Aid Notice placed on his/her account to prevent the summer late payment fee from being assessed by the UA.
- Students who have not yet been reviewed for summer financial aid or who do not have sufficient summer financial aid to cover tuition and fees (within $200) are responsible to pay for summer classes by the summer payment deadline to avoid the summer tuition late fee.
- It can take approximately two weeks from the date you meet all summer awarding criteria to be reviewed for summer financial aid, please plan accordingly.
Summer Financial Aid Disbursement Dates
- Summer aid (excluding the Federal Pell Grant) will release to students’ Bursar’s Accounts three business days prior to the first day of their earliest summer class date if:
- The student meets the minimum enrollment requirement, and
- All To-Do items are completed.
- Federal Pell Grant will begin to release to students’ Bursar’s Accounts on June 6, 2016 if:
- The student meets the minimum enrollment requirement, and
- All To-Do items are completed.
- Stipends will begin to release to students’ Bursar’s Accounts the first day of Summer Session 1 (June 6, 2016) or Summer Session 2 (July 11, 2016), depending on the term for which the department entered the award. If a summer stipend is not crediting to a student’s Bursar’s Account, the student should contact his/her department.
- Summer 2016 textbooks may be charged to students’ Bursar’s Accounts at the UA Bookstore with their CatCard
- There is a $250 limit; check with the UA Bookstore for dates to apply purchases to the Bursar’s Account
Direct Loans – Information and Priority Processing Deadlines
- Undergraduate Summer Loan Limits
- Federal Direct Subsidized and Unsubsidized Summer Loans are offered based on the student’s remaining academic year loan eligibility.
Example: A student who was offered $3,500 Subsidized and $2,000 Unsubsidized Loans during the 2015-2016 academic year (fall and spring) only accepted $2,000 of his Subsidized loan for fall and spring. For summer, he can be offered up to $3,500 in summer loans: $1,500 Subsidized and $2,000 Unsubsidized.*
- Graduate Summer Loan Limits
- Federal Direct Unsubsidized Loans are offered based on the student’s remaining academic year loan eligibility.
Example: A student who was offered the full $20,500 Unsubsidized Loan during the 2015-2016 academic year (fall and spring) accepted $15,000 of his Unsubsidized loan for fall and spring. For summer, he can be offered up to $5,500 in summer Unsubsidized Loan.
- Parent PLUS and Graduate PLUS Loans (credit based loans)
- Dependent Undergraduate students and Graduate Degree-Seeking students who would like to be offered a PLUS loan for the summer may contact our office.
- Loan Deadlines
- Federal Direct Student Loans (Subsidized, Unsubsidized and/or Grad PLUS) must be accepted by August 9, 2016
- Parent PLUS Loans must be accepted by August 9, 2016
*Academic year loan amounts are determined by the student’s dependency status as determined by the FAFSA, the student’s grade level, and the student’s cost of attendance.
- Available beginning May 16, 2016
- $25 Fee assessed for each Temporarily Loan issued
- Available on a case-by-case basis
Federal Work Study (FWS)
Summer Federal Work-Study (FWS) Program Instructions
Follow the steps below to successfully utilize your FWS award:
- Find a job before the expiration date listed on your FWS Authorization. If you do not, your award will be cancelled. If you need more time to find a job, you may contact our office at firstname.lastname@example.org or email@example.com to request an extension. Wait at least one week prior to your expiration date to ask for an extension.
- To find a job, refer to Wildcat JobLink at http://www.career.arizona.edu/. You can also use the department contact list at http://www.financialaid.arizona.edu/types-aid/work-study/federal-work-study/FWSjobs.
Follow the “How to apply” instructions on the job description.
- Take your FWS Authorization with you on job interviews. Your prospective employer may ask to see it as verification that you have been awarded FWS. Interview with the prospective employer. The interview should be used as a screening mechanism for both you and the employer.
- You must complete the following before you can begin working:
- When you are hired, give your FWS Authorization to your employer. They must complete the Employer Information section and send the original form back to the Office of Scholarships and Financial Aid.
- Establish your work schedule with your supervisor as well as review job performance expectations and any other employment related issues.
- Complete all personnel and payroll related paperwork. Bring the appropriate documents with you when you meet with your employer. See Employment Eligibility Verification (Form I-9) Acceptable Documentation on this page.
- May 23, 2016 is the first day you may begin working as a FWS employee.
- Keep track of your earnings using the FWS balance sheet so you are not surprised when you run out of eligibility. An excel balance sheet may be downloaded from http://financialaid.arizona.edu/types-aid/work-study/federal-work-study
- Maintaining a 2.0 cumulative GPA as an undergraduate or a 3.0 cumulative GPA as a graduate student is required to work as a FWS student employee.
- If you would like to continue working during the fall and spring semesters, make sure your FAFSA for the following academic year is complete and that you have been awarded FWS on your academic year award letter. If you have not been awarded FWS, email Melva Gutierrez at firstname.lastname@example.org. Allow 2 weeks for review.
If you are interested in tutoring a child in reading or math, please read the America Reads*America Counts Challenge information at http://financialaid.arizona.edu/types-aid/work-study/america-reads-america-counts. To apply for a tutor position, fill out the America Reads*America Counts Challenge Application for Employment and return it to the prospective employer.
EMPLOYMENT ELIGIBILITY VERIFICATION (FORM I-9)
Before you can begin working, your prospective employer must verify your eligibility to work. You must give them one document from List A or one document from list B and one document from List C.
Documents that Establish BOTH Identity and Employment Eligibility
Documents that Establish Identity
Documents that Establish Employment Eligibility
1. U.S. Passport.
2. Certificate of U.S. Citizenship.
3. Certificate of Naturalization.
4. Unexpired foreign passport, with I-551 stamp or attached INS Form I-94 indicating an unexpired employment authorization.
5. Alien Registration Receipt Card with photograph.
6. Unexpired Temporary Resident Card.
7. Unexpired Employment Authorization.
8. Unexpired Reentry Permit.
9. Unexpired Refugee Travel Document.
10. Unexpired Employment Authorization Documentation issued by the INS with contains a photograph.
1. Driver’s license or ID card issued by a state or outlying possession of the United States provided it contains a photograph or information such as name, date of birth, sex, height, eye color, and address.
2. ID card issued by federal, state, or local government agencies or entities provided it contains a photograph or information such as name, date of birth, sex, height, eye color, and address.
3. School ID card with a photograph.
4. Voter’s registration card.
5. U.S. Military card or draft record.
6. Military dependent’s ID card.
7. U.S. Coast Guard Merchant Mariner card.
8. Native American tribal document.
9. Driver’s license issued by a Canadian government authority.
1. U.S. social security card issued by the Social Security Administration (other than a card stating it is not valid for employment).
2. Certification of Birth Abroad issued by the Dept. of State.
3. Original or certified copy of a birth certificate issued by a state, county, municipal authority or outlying possession of the U.S. bearing an official seal.
4. Native American tribal document.
5. U.S. Citizen ID card.
6. ID card for use of Resident Citizen in the U.S.
7. Unexpired employment authorization document issued by the INS (other than those listed under List A).
For persons under age 18 who are unable to present a document listed above:
1. School record or report card.
2. Clinic, doctor, or hospital record.
3. Day-care or nursery school record.
Summer FWS Aid Application Dates and Deadlines
- The Priority Deadline to file the Summer FWS is April 15, 2016
- The last day to submit a 2016 Summer FWS application is July 18, 2016
- The last day to submit the 2015-2016 FAFSA is June 30, 2016.
Summer Federal Work Study (FWS) Budget Assessment
If you will not enroll in any summer courses, federal guidelines require that FWS earnings be used as aid during the next academic year. This will appear as a Summer FWS Contribution on next academic year’s award letter. This reduces the total amount of financial aid for which the student is eligible for the Fall 2016 and Spring 2017 terms. To reduce the amount of the Summer FWS Contribution, complete the Summer Federal Work Study (FWS) Budget Assessment Form
Federal Pell Grant
- Students with remaining Federal Pell Grant eligibility for 2015-2016 will receive a summer Pell Grant payment. The amount of the payment will depend on the student’s summer term enrollment, Expected Family Contribution (EFC), and remaining eligibility. A Pell Grant-eligible student may not receive a summer payment which exceeds their scheduled Pell Grant for the 2015-2016 award year.
- Students with remaining Pell Grant eligibility for the summer term are usually students either not enrolled full-time during the fall and/or spring, or did not receive financial aid for one of these two terms during the academic year.
- Federal Pell Grant payments for the summer term will begin to release to students’ Bursar’s Accounts on June 6, 2016, or the first day of their first summer class, whichever is later.
- Students who meet the above criteria and are enrolled in at least one summer unit will be assigned a Summer Federal Pell Grant estimate with his/her summer award notification in UAccess. This estimate is for informational purposes only and is based on a projected total summer enrollment of six units. It is not does not constitute the actual Pell Grant summer payment. The estimate will be replaced with a Federal Pell Grant prior to June 6th, the amount of which may be more or less than the estimate based on the student’s final summer enrollment and remaining eligibility.
- No Teach Grant is available for Summer 2016
- Undergraduates seeking their 1st Bachelor’s Degree and enrolled in at least 1 UA unit on the priority date of April 30, 2016 will be considered for summer institutional grant funding; however, students must be enrolled in at least 6 UA units by June 1, 2016 to be eligible for these funds. Students not enrolled in a minimum of 6 UA units by June 1, 2016 will have their summer institutional grant canceled.
- Summer institutional grant funding is awarded based on availability of funds and financial need. Financial need for summer institutional grant eligibility is determined on a yearly basis, so eligibility in previous years does not guarantee future eligibility.
- Students participating in UROC and Med Start Programs, Graduate students, 2nd Bachelor’s Degree students, Non-Degree Seeking students and students not enrolled in at least 6 UA summer units are not eligible to receive summer institutional grant funding.
Private Educational Loans
- Private Educational Loans are not a part of the Federal Direct Loan Program.
- Private Educational Loans are credit-based loans which require a credit check; a co-signer is generally required.
- For more information about Private Educational Loans, see the Private Educational Loan webpage.
- Contact the College of Law at 520.621.3477 or email@example.com
Study Abroad Students
- Submit a completed Study Abroad Worksheet
- Submit a copy of the program cost (brochure, website, etc.)
- For non-UA study abroad programs, students must also complete and submit a Summer 2016 Consortium Agreement
- Student must be admitted to the Teach Arizona Program
- Students must have filed both the 2015-2016 and 2016-2017 FAFSAs
- OSFA will by default, assign a one month (five week) summer cost of attendance reflecting half-time enrollment (6 units Undergraduate, 5 units Graduate). OSFA will award federal and institutional aid based on this expectation.
- If the student is not enrolled at least half-time, the student is NOT eligible to receive the Federal Direct Loans and institutional grant funding awarded, then the awards will be canceled by OSFA.
- Students enrolled in Pre-Session only will subsequently have their Summer Cost of Attendance adjusted to reflect the shorter (three week) enrollment period prior to the first day of Pre-Session (May 16th ). Summer financial aid will be reduced accordingly.
- Summer institutional grant funding will only be released to students’ Bursar’s Accounts when the student is enrolled in at least 6 UA summer units. Students not enrolled in a minimum of 6 UA units by June 1, 2016 will have their summer institutional grants canceled.
- Federal Direct Loans for the summer will only be released to students’ Bursar’s Accounts when the student is enrolled in at least 6 UA summer units (5 UA summer units for Graduate students). If the student never enrolls in the minimum required units, the student is not eligible to receive the summer Federal Direct Loans.
Satisfactory Academic Progress (SAP)
- Students who do not meet SAP standards will be notified by email. For students whose SAP status is "Suspension", any further disbursements of summer financial aid will be delayed pending approval of a SAP Appeal form. Indicate "Summer" on the top of the appeal form to expedite the process.
- For additional information about SAP, see Satisfactory Academic Progress Guidelines
Withdrawing from Summer Classes
- A complete (official) or unofficial withdrawal will affect a student’s current financial aid, their eligibility for future financial aid, and their personal finances. Federal regulations require Title IV financial aid funds to be awarded under the assumption that a student will attend the institution for the entire period in which federal assistance was awarded. All institutional aid provided by the University of Arizona is based on need and academic achievement. Any change in enrollment status may cause the amount of the award to be recalculated. For more information on withdrawing from summer classes see the Withdrawal Policy and review the section on Return of Title IV funds for students enrolled in modules.