Office of Scholarships and Financial Aid
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Tips to expedite your reimbursement

To be eligible to participate in the Federal Work-Study Program (FWS) at the University of Arizona , an off-campus organization must comply with the following:

Return the completed-original Federal Work Study (FWS) Authorization Form to the FWS Office before the student begins working.

Your employees should use the monthly FWS time sheets

Fill in the number of hours worked each day on the monthly time sheet. Show hours and minutes to the quarter hour. Do not include holiday or vacation hours. See sample completed time sheet.

The student and supervisor must both sign the time sheet with blue ink.

Submit your invoice and the original time sheet(s) no later than 10 days into the subsequent month for reimbursement. Invoices must be submitted on organization letterhead. All students employed by your organization can be put on one invoice. See sample invoice.

Processing time takes 30 days. If it has been more than 30 days, contact Melva Gutierrez in The Office of Scholarships and Financial Aid at 626.0061 or

  • Office of Scholarships and Financial Aid, P.O. Box 210066, Tucson, AZ 85721
  • Phone: 520.621.1858
  • Fax: 520.621.9473